Privacy Policy for EMERGE

Effective Date: April 25, 2025

1. Introduction

EMERGE (“we,” “our,” or “us”) is committed to protecting the privacy of high school students, college
students, and EMERGE alumni (“users”) who use our application (“App”). This Privacy Policy explains
how we collect, use, store, and protect your information. By using the App, you agree to the terms of this
Privacy Policy.

2. Information We Collect

We may collect the following types of information:
• Personal Information: This includes your name, email address, phone number, and other
information you provide when applying for EMERGE, registering for the App or using
its features, and engaging with EMERGE.
• Usage Data: Information about how you interact with the App, such as login times,
event registrations, and resource access.
• Device Information: Information about the device you use to access the App, such as
device type, operating system, and unique device identifiers.

3. How We Use Your Information

We use the information collected to:
• Facilitate communication between users and staff.
• Monitor and manage upcoming tasks and events.
• Provide access to educational resources.
• Improve the functionality and user experience of the App.
Consistent with the Texas Education Code, we do not share your information outside of our organization
unless required by law or to protect the safety and integrity of our users and systems. Sec. 38.309. Privacy
of Information., Sec. 32.151. Definitions., Sec. 32.153. Allowed Disclosure of Covered Information.

4. Data Sharing and Disclosure

We do not sell, rent, or share your personal information with third parties outside of our organization. No
mobile information will be shared with third parties/affiliates for marketing/promotional purposes.
However, we may disclose your information:
• To comply with legal obligations or regulatory requirements.
• To protect against liability or respond to judicial processes.
• To ensure the safety and security of our users and systems.
Sec. 32.153. Allowed Disclosure of Covered Information., Sec. 32.157. Applicability.

5. Data Security

We implement reasonable security measures to protect your information from unauthorized access, use,
or disclosure. These measures include secure user authentication protocols, encryption, and regular
security audits. Sec. 32.155. Protection of Covered Information., Sec. 509.007. Protection of Personal Data: Comprehensive Information Security Program.

6. Data Retention

We retain your information only as long as necessary to fulfill the purposes outlined in this Privacy Policy
or as required by law. Once the information is no longer needed, we securely delete or anonymize it. Sec.
509.007. Protection of Personal Data: Comprehensive Information Security Program.

7. Children’s Privacy

The App is designed for high school students, college students, and EMERGE alumni. We comply with
applicable federal and state laws, including the Family Educational Rights and Privacy Act (FERPA) and
the Children’s Online Privacy Protection Act (COPPA), to protect the privacy of minors. Sec. 38.309.
Privacy of Information., Sec.
1.005. Education Research Centers., § 206.72. Privacy.

8. Changes to This Privacy Policy

We may update this Privacy Policy from time to time. Any changes will be posted within the App, and we
encourage you to review the policy periodically.

9. Contact Us

If you have any questions or concerns about this Privacy Policy, please contact us at
www.emergescholars.org.